SIRE—ENTERPRISE

Increasingly, government agencies are finding their departments contracting with several different vendors for the same problem across the organization. This is leading to cumbersome workloads for the procurement department, strained IT resources who manage the growing number of systems, and disparate databases that don't communicate with each other. Even more troublesome however is the loss of efficiencies and opportunities to streamline intra-departmental communications and processes possible only through an enterprise solution. As a result, many government agencies are now looking to software solutions that can be used across their entire organization in an effort to solve these problems and to take advantage of the significant cost savings.

SIRE Technologies offers solutions for enterprises of all sizes in both content management and agenda management.

Content Management:
When used across an entire organization, SIRE ECMS provides a common storage, indexing and retrieval "platform" that everyone can use. This allows everyone to archive emails and scan, store, and retrieve their department's documents. However, it also opens the door to a number of advantages including allowing staff with appropriate permissions to "check out" documents that were scanned in other departments and to automatically route certain documents to another department who needs them. This eliminates the need for your staff to haul paperwork back and forth between departments.

Using SIRE Disaster Recovery all documents, processes, and Workflows are safe in the event your data center is ever lost. Your documents are available immediately after the disaster with little or no data loss. This provides you with the ability to access your most critical documents while your data center is being rebuilt.

Departmental autonomy can be a politically charged issue. SIRE supports departmental autonomy without sacrificing the efficiencies associated with enterprise solutions. Each department can independently build upon the common platform by integrating with legacy or 3rd party applications unique to their department. For example, SIRE permits the Planning Department to integrate with a permits application, the Finance Department to integrate with an accounting application, Public Safety to integrate with a case management application, and the Recorder's office to integrate with its mainframe simultaneously—without negatively impacting the other departments.

SIRE allows your organization's departments to share hardware and other resources thereby reducing the overall cost of licensing and maintaining your ECM system. Due to improved inter and intra-departmental electronic communication, processes at all levels can be streamlined. With a single common solution for your ECM needs, training costs are reduced and the burden on your IT staff is diminished. The problems of disparate databases are eliminated.

Agenda Management:
SIRE Agenda Plus provides the ability to streamline the agenda submission and approval processes across your entire organization. Departments wanting to submit an agenda item for consideration can now do so from their own computer. Any documentation required by your organization, including all supporting materials, can now be submitted along with the agenda item. A calendar tool makes it easy for other departments to identify which meeting dates may be suitable without contacting the Clerk. Using Workflow™, agenda item submissions are now automatically routed electronically to the appropriate staff, in the appropriate order, for the approval process. If the item is approved, it is automatically added to the appropriate agenda where the Clerk can quickly move items around to the desired order. Items can also be approved for another date or rejected. SIRE Agenda Plus streamlines the agenda creation process across the entire organization.